Info for exhibitors

Thank you for your support of the 2020 NFPA Conference & Expo®! As an exhibitor, this page includes the forms, links and information you will need to help you prepare for the event. Check back often, as new forms and information are added frequently.

At this time, we are proceeding as planned to hold a safe and successful NFPA Conference & Expo in Orlando. We continue to watch closely the guidance of the World Health Organization (WHO) and the Centers for Disease Control and Prevention (CDC) and are monitoring for any new developments that may inform future decisions.


Our team is meeting regularly. We will notify all registered attendees and exhibitors if there are any changes to the event. Read more.

NOT YET REGISTERED AS AN EXHIBITOR?

Exhibiting at the NFPA Conference & Expo is one of the most effective sales and marketing tools available. Learn more.

2020 space selection

Secure your 2020 exhibit space.

2020 NFPA Conference & Expo

Conference: June 15-18
Expo: June 15-17
Orange County Convention Center
West Concourse, Halls D & E
Orlando, FL

2020 pricing: $39.50 per sq. ft.

  • 10' x 10' = 100 sq. ft. - $3,950
  • 10' x 20' = 200 sq. ft. - $7,900
  • 20' x 20' = 400 sq. ft. - $15,800

Forms



Mark Sorensen
Exhibit Account Executive
Companies A – L plus Numeric
P: +1 630 271-8218
F: +1 630 271-8234

Maria Labriola
Exhibitor Account Executive
Companies M - Z
P: +1 630 271-8227
F: +1 630 271-8234

Courtney O'Neill
Event Marketing Manager, NFPA
P: +1 617 984-7350

Schedule at a glance

Marketing tools

-SPONSORSHIP OPPORTUNITIES

Stand out from your competition by participating in the 2020 NFPA Conference & Expo sponsorship program. Download the sponsorship contract.

-No Cost

Exhibitor presentations

Take advantage of this no cost opportunity to promote your products to attendees in a theater setting. Download the request form

Networking function & meeting requests

Exhibitors are encouraged to make the most of their participation at the NFPA Conference & Expo. Fill out the request for networking function or meeting form to secure your meeting space.


Banners

We have created various sized banners to download and post on your website to help promote your participation at C&E. Download the banners. If you request a different size, please contact Kathleen Brown.


-LOW COST

Product Showcase

Product showcase will be situated in high-traffic, can’t miss location near the exhibit hall entrance. Participating company’s graphics will occupy one panel. Promotional content may include: company name, booth number, company logo, product description, and photo of product. It’s your design so be creative with it! Download the request form.

 

Expo Guide advertising

The Expo Guide will feature everything EXPO related and provides exhibitors LOW COST advertising opportunities including full, half and quarter page ads and the opportunity to include your 4C logo. View the LOW COST advertising opportunities and contact Laura Koski if you have any questions.


Fla-Mingle in the Florida Booth Crawl

Opening night, June 15 from 5-6 p.m., we will have food & beverage throughout the Expo floor, driven mainly by participating exhibitors. Attendees will be given a map of the participating exhibitors, and they will be encouraged to visit each booth to have a bite to eat or drink, and mingle with the exhibitors. Attendees who visit all participating exhibitors’ booths will be entered into a drawing to win a prize. Get more information.


Expo Hall floor stickers

Let our audience know you’re exhibiting! Each step will bring attendees closer to your booth! These 5’x5’ stickers are strategically placed at the front of the selected aisle, as well as on the main cross aisle (two stickers in total). Get more information.


Would you like more information on any of the above opportunities? Contact Laura Koski at +1 630 271-8226.

Floor Plan

Bookmark the online floor plan and check it often as the plan changes with new sales, exhibit space moves, and so forth. If you see an open location that you would prefer or if you are near a competitor, please contact your account executive to discuss moving.

Please note that it is the exhibitor's responsibility to monitor the online floor plan in the event a competitor selects a location near or next to them.

Expo Guide Listing - Deadline April 27

The NFPA C&E Expo Guide features everything EXPO related and includes your company’s 50-word description along with product categories and is distributed at registration.

Submission deadline: April 27

Official event contractors and exhibitor appointed contractors

  • - Official contractors
    If you are using a contractor that is not on the official contractor list, you will need to submit an EAC form by May 1, 2020.
  • - EAC form
    If you are using a contractor that is not on the official contractor list, you will need to submit an EAC form by May 1, 2020.
  • - Exhibitor dealine checklist

Exhibitor alert

Please be careful when contacted by a third party vendor posing or leading you to believe that they are working on behalf of the NFPA Conference & Expo. Some companies that use this tactic are housing vendors and list rental companies.


- Housing - Orchid is the official housing bureau for NFPA C&E and reservations need to be made through the NFPA C&E travel site and not by a company contacting you.


- List Rentals - NFPA C&E does NOT rent or sell the registrant lists. Any exhibitor that is paid in full will receive the registrant list with mailing information only (no phone or E-mail) 30 days pre-event and 14 days post-event.


The official contractors for NFPA C&E are available on the list above. If you are contacted by a company and you want to check the legitimacy of any communication you receive please contact ROC Exhibitions, Inc. at +1 630 271-8219, 9:30 a.m.-5 p.m. EST, or E-mail: cluporini@rocexhibitions.com.


Exhibitor badge registration

An exhibitor badge is used for company personnel that will be working your show booth. There is no cost for exhibitor badges. To order exhibitor badges you will need your booth number and zip code used to invoice your booth space.




For exhibiting personnel who also want to attend educational sessions during the event. Each exhibiting company has a complimentary allotment of exhibitor conference badges, based on the booth size in the event. Additional exhibitor conference badges can be ordered at the prevailing registration price.


- 100-300 sq. ft. - 1 complimentary exhibitor conference badge
- 400-700 sq. ft. - 2 complimentary exhibitor conference badges
- 800-1,300 sq. ft. - 3 complimentary exhibitor conference badges
- 1,400-2,400 sq. ft. - 4 complimentary exhibitor conference badges
- 2,500 + sq. ft. - 5 complimentary exhibitor conference badges

Rules and regulations

Displaying vehicles - Deadline May 15

If you will be displaying a vehicle in your booth, please submit an authorization form by May 15. Freeman will have to “spot” the vehicle during move in. Based on your location and the size of the vehicle, if we need to schedule a special move in time, we will notify you.

Sustainability and recycle program

Freeman - Official event decorator

Order Freeman services online.

You will save money by ordering online and by the deadline date.



Method of payment, terms and conditions



Carpet and furnishings - Deadline May 22

Rental displays - Deadline May 22

Signs and graphics - Deadlines vary






Rigging – All aerial rigging is handled by the Orange County Convention Center. If you are in an island booth and plan on hanging a sign, please see the OCCC packet for the rigging information.

Installation & dismantle - Deadline May 28

Shipping and inbound freight

Personally owned vehicles (POVs)

Certain vehicles qualify for POV special unloading/loading, please review the POV form.



Hours during move in:


Friday, June 12, 1-5 p.m.
Saturday, June 13, 8 a.m.-5 p.m.
Sunday, June 14, 8 a.m.-5 p.m.
Monday, June 15, 8-11 a.m.

Hours during move out:


Wednesday, June 17, 3-9 p.m. Thursday, June 28, 8 a.m. – 12 p.m.

Material handling

Freeman transportation

Exhibitors are allowed to use whatever trucking company they want to for shipping their materials in and out. Freeman also offers transportation services.


Move out & outbound freight

Orange County Convention Center services - Deadline May 21

The OCCC is the exclusive provider of electricity, aerial rigging labor, lighting, water, plumbing, compressed air, natural & LP gas, and cable TV. The OCCC’s exclusive service partners include: internet, telecommunications by Smart City, F&B by Centerplate, and Business Center by FedEx Office.


Other contractors & vendors

contact us

Our team is on hand to answer any questions you have!