Info for exhibitors

Thank you for your support of the 2019 NFPA Conference & Expo®! As an exhibitor, this page includes the forms, links and information you will need to help you prepare for the event. Check back often, as new forms and information are added frequently.


Exhibiting at the NFPA Conference & Expo is one of the most effective sales and marketing tools available. Learn more.

Event information

Rules & regulations

2020 space selection

Exhibitors will be able to select their 2020 exhibit space during the 2019 event. Each exhibitor is assigned a 2020 space selection appointment time. The space selection office is located in the expo hall in front of the 500 aisle.

2020 NFPA Conference & Expo

Conference: June 15-18
Expo: June 15-17
Orange County Convention Center
West Concourse, Halls D & E
Orlando, FL

2020 pricing: $39.50 per sq. ft.

  • 10' x 10' = 100 sq. ft. - $3,950
  • 10' x 20' = 200 sq. ft. - $7,900
  • 20' x 20' = 400 sq. ft. - $15,800


On-site space selection for 2020 C&E requires a 50% deposit, either by credit card or company check. This requirement is intended to help insure the integrity of the space selection process and will apply to booth space and sponsorships. If you have any questions regarding this requirement, your exhibit account executive will be happy to discuss them with you.

Mark Sorensen
Exhibit Account Executive
Companies A – L plus Numeric
P: +1 630 271-8218
F: +1 630 271-8234

Mike Lisberg
Exhibit Account Executive
Companies M – Z
P: +1 630 271-8227
F: +1 630 271-8234

Laura Koski
Exhibit Sales and Sponsorship Manager
P: +1 630 271-8226
F: +1 630 271-8234

Marketing tools


Stand out from your competition by participating in the 2019 NFPA Conference & Expo Sponsorship Program. Download the menu of sponsorship opportunities.

-No Cost

Exhibitor Presentations

Take advantage of this no cost opportunity to promote your products to attendees in a theater setting. Update: All slots have been filled. Download the request form to be added to the waiting list.

Networking function & meeting requests

Exhibitors are encouraged to make the most of their participation at the NFPA Conference & Expo. Fill out the request for networking function or meeting form to secure your meeting space.


We have created various sized banners to download and post on your website to help promote your participation at C&E. Download the banners. If you request a different size, please contact Kathleen Brown.

HTML e-mail

Email communication remains an essential part of your after market strategy. We have created an email template that you can customize to send to your clients. Download the HTML files. If you have any questions, contact Kathleen Brown.


Product Showcase

Product showcase will be situated in high-traffic, can’t miss location near the exhibit hall entrance. Participating company’s graphics will occupy one panel. Promotional content may include: company name, booth number, company logo, product description, and photo of product. It’s your design so be creative with it! Download the request form.


Expo Guide Advertising

The Expo Guide will feature everything EXPO related and provides exhibitors LOW COST advertising opportunities including full, half and quarter page ads and the opportunity to include your 4C logo. Click here to view the LOW COST advertising opportunities and contact Laura Koski if you have any questions.

Exhibitor Badge Registration

There are two exhibitor badge types, the exhibitor badge and exhibitor conference badge.

Exhibitor badge

Used for company personnel that will be working your show booth. There is no cost for exhibitor badges. To order exhibitor badges you will need your booth number and zip code used to invoice your booth space.

Exhibitor conference badge

For exhibiting personnel who also want to attend educational sessions during the event. Each exhibiting company is awarded an allotment of complimentary exhibitor conference badges, based on the booth size in the event. Additional exhibitor conference badges can be ordered at the prevailing registration price.

  • 100-300 sq. ft.—1 complimentary exhibitor conference badge
  • 400-700 sq. ft.—2 complimentary exhibitor conference badge
  • 800-1,300 sq. ft.—3 complimentary exhibitor conference badge
  • 1,400-2,400 sq. ft.—4 complimentary exhibitor conference badge
  • 2,500 + sq. ft.—5 complimentary exhibitor conference badge

Installation & dismantle

Official event contractor

Other contractors & vendors

Carpet, furnishings, rental exhibits & accessories



Personally owned vehicles (POVs)

Material handling

Move out & dismantle

Freeman transportation


Floor Plan

Bookmark the online floor plan and check it often as the plan changes with new sales, exhibit space moves, and so forth. If you see an open location that you would prefer or if you are near a competitor, please contact your account executive to discuss moving.

Please note that it is the Exhibitor's responsibility to monitor the online floor plan in the event a competitor selects a location near or next to them.


  • Monday, June 17:

    3–6 p.m.

  • Tuesday, June 18:

    11 a.m.–3 p.m.

  • Wednesday, June 19:

    11 a.m.–3 p.m.

contact us

Our team is on hand to answer any questions you have!